GHIMA would like to extend an invitation to you to actively participate at the meeting by exhibiting your product or service. In addition, we invite you to sponsor a GHIMA event during the meeting.

We are excited about our 2011 Annual Meeting and Exhibits and look forward to an educational and dynamic event for both our members and exhibitors. An important part of the meeting is the exhibit time we schedule for our members. The exhibits are structured to provide maximum traffic flow and opportunity for contacts with the attending members.

Building on the success from previous meetings, exhibits will be held on the days with highest meeting attendance to increase your exposure to attendees. We are excited to be meeting at the beautiful Renaissance Waverly Hotel. In addition, the host hotel, The Renaissance Waverly Hotel, is a full-service upscale hotel that is close to premier shopping, dinning and entertainment.

Don’t delay, space is limited, going fast and expected to sell out early. Register your booth now by completing the online registration form. We look forward to seeing you in August 2011.

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Exhibitor Overview

Meeting Theme

This year’s meeting theme is “Educate and Empower - Blazing New Trails Through Change”. 

200-250

Business Casual

HIM professionals representing HIM management, coding, transcription, and Privacy and Security Officers, professionals in all health care settings such as: hospitals, consulting firms, ambulatory care centers, extended care facilities; hospices, clinics, insurance companies, HMO’s, government agencies and physicians offices will be attending this meeting.

All booths are 6 foot draped tables with two chairs and wastebasket. Electricity is included in the booth fee. If needed, please use the electrical form. Internet access is available. You may order a voice or dedicated line. (Price upon request) Please refere to the AV, Internet, and Shipping Form.

Booth fee includes two tickets for Thursday Luncheon. Please contact the GHIMA Central Office if additional tickets are needed.

Booths are $725.00 per booth on or before July 1, 2011.  After this time, the booth rate is $750.00.

One (1) 120 Watts Outlet is included in the price of the booth registration fee.

Networking Opportunities

We have listened to your request to have less days of exhibits, but more time with the attendees, therefore we have decided to have the exhibit setup time, beginning Thursday, August 4, 2011, at 7:00 AM, or if you prefer you may set up between 1:00 – 5:00 PM on Wednesday, August 3, 2011.  By setting up on Wednesday, you will have Wednesday evening to entertain any of your clients, if you wish. In addition, confirmed exhibitors are invited to submit a speaking proposal to the Annual Meeting Program Chairperson. Visit our website for details on these speaking opportunities.

Exhibitor Time

The Exhibit Hall will be open on Thursday 10:00 am – 12:00 pm; 2:00 pm – 4:30 pm; and Friday 9:00 – 12:00 pm

Attendee Breaks will be held in the Exhibit Hall for all attendees during the following timeframes:

Thursday: 10:00 am – 11 am and 3:30-4:30 pm

Friday: 10:00-11:00 am

Each exhibitor booth will receive 2 complementary lunch tickets to the Thursday Business Luncheon. If additional tickets are needed, please contact the Central Office Coordinator.

We recognize how important open communication and vendor relationships are for a successful meeting. There will be dedicated management to oversee all exhibit arrangements and will provide the utmost attention to detail, addressing any concerns to ensure a successful meeting experience.

The member and exhibitors will have an opportunity to participate in an activity that will give the members the opportunity to learn about your product and services your company provides.

Your exhibitor badge entitles you to sit in on any of the educational sessions at no additional charge.

Exhibitors will receive a  listing of pre-registrant information to assist with pre-show marketing.

All exhibitors will have their company name and product description listed in the Meeting Program Book. Platinum, Gold and Silver sponsors will have their company name and product description posted on the GHIMA website. Please see Sponsorship section for more information.

A “Best of Show” award will be presented to the exhibitor with the most appealing booth.

Sponsorships are a great way to reinforce your company’s presence and receive additional exposure at the meeting, on GHIMA's website and in program materials.

Booth Preferences

Booth confirmations are made on a first-come first served basis, with a fully paid registration & completed contract.

Terms

Full payment must accompany all complete and signed registrations. Registration will not be processed and no booth guaranteed until contract and payment are both received.

Shipping

Please refer to the AV, Internet, and Shipping Form.

Inbound Shipping

Inbound shipping should be received at the hotel no more than three days (3) prior to the meeting.

Outbound Shipping

It is the responsibility of the Exhibitor to BOX, PACK and TAPE packages.  Exhibitors are also responsible for labeling each shipment and furnishing shipping information.

If you have any questions, please do not hesitate to contact me at 770-926-0769 or at centraloffice@ghima.org. 

Sincerely,

Barbara Jett, RHIA
GHIMA Central Office Coordinator

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Meeting Schedule (Tentative)

Wednesday, August 3, 2011

9:00 AM - 12:00 PM	Educational Sessions
12:00 PM - 2:00 PM	Lunch (own your own)
1:15 PM - 1:30 PM	Welcome, Opening Remarks
1:30 PM - 4:00 PM	Keynote Speaker
4:00 PM - 5:00 PM	Educational Sessions
4:00 PM - 5:00 PM	Exhibit Set Up – If exhibitors wish to set up a day early

Thursday, August 4, 2011

7:00 AM - 9:30 AM	Exhibit Set up
10:00 AM - 12:00 PM	Exhibits Open
12:00 PM - 1:30 PM	Business/Member/Exhibitor Luncheon
2:00 PM - 4:30 PM	Exhibits Open
3:30 PM - 5:00 PM	Educational Sessions
6:00 PM - 9:00 PM	President’s Reception

Friday, August 5, 2011

7:00 AM - 9:00 AM	Continental Breakfast
10:00 AM - 11:00 AM	Exhibit Hall Open and Door Prize Drawing
11:30 AM	Exhibit Breakdown

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Sponsorship

The Georgia Health Information Association invites and encourages your company to participate as an event sponsor/host at the 2011 GHIMA Annual Meeting and Exhibits.

Below is a list of sponsorships available. We invite you to select a sponsorship most appropriate for your company. Your company will receive recognition in the GHIMA Annual Meeting and Exhibit Program. Your company will also be recognized as a Corporate Sponsor on our GHIMA website.

Corporate sponsorship levels are based upon total dollars contributed. Use guide below to determine if you have achieved Corporate Level Sponsorship:

Silver Member: $800-$999
Gold Member: $1000-$1999
Platinum Member:  Greater than $2000

  GHIMA reserves the right to reallocate funds as deemed appropriate.

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